Stonnington City Centre, 311 Glenferrie Road, Malvern + Working from home
Governance
City of Stonnington is a child safe and equal opportunity employer committed to an equitable, diverse and socially inclusive work environment and a positive, barrier-free recruitment process. We actively encourage applicants from an Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQ+ and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Stonnington.
Here at the City of Stonnington we aspire to be a leading local government authority and to do this we need the very best people who share our belief in community and who want to make a difference. We value everyone's contributions, lived experience and expertise. We provide an inclusive and respectful workplace culture where everyone is supported to thrive and be authentic. There is a variety of benefits available for our people have a look at “Why Stonnington”.
If you have any support or access requirements, or would like to speak to someone about employment or an alternative processes, please contact Council’s Talent Acquisition team on 8290 1333.
Please view the below documents for this position:
The Governance Officer is integral to the coordination and administration of Council business, including Council meetings, Councillor briefing sessions, and Audit & Risk Committee meetings. The role ensures these meetings are conducted in accordance with the Local Government Act 2020, Council’s Governance Rules, and other relevant policies, procedures, and best practice guidelines.
You will be responsible for preparation, compilation and distribution of agenda papers, minute-taking, drafting of formal minutes, and monitoring follow-up on actions and decisions.
You will provide additional assistance to the Senior Governance Officer, Coordinator Governance, and Executive Manager Governance & Public Affairs in the effective management of key governance responsibilities and requirements.
You are also required to:
• Ensure the smooth running of all Council briefings and meetings by coordinating our administrative processes.
• Compile Council agendas, papers and minutes ensuring information is clear, concise, and complies with our legislative obligations.
• Support the Senior Governance Officer and Coordinator Governance in drafting and reviewing reports as required.
• Provide expert support and guidance to the organisation on Council’s software for agenda management.
• Provide support for Council elections, Councillor induction and Councillor professional development as required.
• Assist the Senior Governance Officer and EA to Mayor & Councillors in providing support to Councillors as required.
• Ensure the smooth running of all Audit & Risk Committee meetings by coordinating our administrative processes.
• Compile Audit & Risk Committee agendas, papers and minutes ensuring information is clear, concise, and complies with our legislative obligations.
• Assist in supporting an effective internal audit function by supporting and participating in audit planning, fieldwork, and reporting as required.
This is a permanent full time position with an annual salary range of $97,625 - $105,729 per annum + 11.5 % superannuation.
We come together at least 3 days a week so we can collaborate in our vibrant office culture. When on-site you will enjoy modern and sustainable facilities and office spaces.
You are based within our bright, modern and sustainable 311 Glenferrie Road office on the corner of High Street and Glenferrie Road in Malvern where boutique stores, cafes and health clubs are in abundance. From the office you can easily walk to Malvern Gardens, High Street Armadale or Glenferrie Road. Malvern and Armadale Train Station are a short walk away and tram stops are out the front of the building.
As a permanent employee you also get access to our wellbeing program, employee assistance counselling program and receive 17.5% additional pay when on annual leave.
Desired Skills and Experience
Demonstrated experience in Governance, Civic Support, or Councillor support in the Local Government sector would be highly regarded.
Demonstrated understanding of the Local Government Act 2020 and proven track record of assisting an organisation in complying with same.
Knowledge of local government processes and procedures, particularly in the Governance area.
Knowledge of relevant software and file management systems (e.g., DocAssembler) would be highly regarded.
Skilled in building cooperation and gaining support from clients, the public, and other Employees to efficiently manage activities and supervise team members.
Able to collaborate with external stakeholders and internal teams to address specialist issues by effectively communicating, building strong relationships, coordinating efforts across functions, and resolving cross-functional challenges efficiently.
Ability to make impactful decisions that significantly influence Councils outcomes by aligning actions with strategic objectives and applying advanced problem-solving skills while ensuring accountability for decisions made to maintain transparency and effectiveness
A certificate/degree or diploma in Business Administration or a related field would be beneficial, though lesser formal qualifications may be acceptable with equivalent work experience
Proficient in fostering positive relationships and facilitating effective communication to achieve organisational objectives and resolve problems.
Join Stonnington today. Work that matters. People who make a difference.
For enquiries relating to the system and the application process, please contact a member of the Talent Acquisition team on 8290 1333.
Submitting your application
We are no longer using Position Descriptions or Key Selection Criteria. Please use your cover letter to demonstrate to us that you can ‘deliver’ the aspects of the role and that you have what is needed to ‘thrive’. These are the top two sections in the Success Profile. You do not need to have a heading of each point or address each point individually. Recommended no more than 2 pages for your cover letter.
We are a 2022 Circle Back Initiative Employer - we commit to respond to every applicant.
To be eligible to apply for this position you must have an appropriate Australian or New Zealand work visa.
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