Stonnington City Centre, 311 Glenferrie Road, Malvern
Corporate Records Management
City of Stonnington is a child safe and equal opportunity employer committed to an equitable, diverse and socially inclusive work environment and a positive, barrier-free recruitment process. We actively encourage applicants from an Aboriginal and Torres Strait Islander heritage, people living with disability, LGBTIQ+ and people from culturally diverse backgrounds to explore the opportunity of a career at the City of Stonnington.
Here at the City of Stonnington we aspire to be a leading local government authority and to do this we need the very best people who share our belief in community and who want to make a difference. We value everyone's contributions, lived experience and expertise. We provide an inclusive and respectful workplace culture where everyone is supported to thrive and be authentic. There is a variety of benefits available for our people have a look at “Why Stonnington”.
If you have any support or access requirements, or would like to speak to someone about employment or an alternative processes, please contact Council’s Talent Acquisition team on 8290 1333.
Please view the below documents for this position:
Are you ready to take the next step in your career and contribute to the smooth management of Council records? This temporary backfill role offers you the chance to develop your skills, collaborate with a supportive team, and gain valuable experience.
This temporary position (38 hours per week) runs until at least the end of January 2026, offering a competitive salary offering of $76,864 plus 12% superannuation.
As a Corporate Information Officer, you’ll play a vital role in ensuring the accurate and timely management of Council correspondence and records. Working within a fast-paced environment, you’ll have the opportunity to refine your expertise in records management, tackle meaningful challenges, and make a real impact.
Your responsibilities will include:
Accurate and timely processing, classification, and registration of public records, predominantly incoming emails.
Ensuring strict compliance with the Public Records Office Victoria (PROV), Council policies, procedures, and confidentiality protocols.
Utilizing an Electronic Document and Records Management System (EDRMS), preferably Content Manager (formerly known as TRIM).
Demonstrating effective time management skills and the ability to collaborate in a team environment.
Desired Skills and Experience
What You’ll Need to Succeed
Relevant experience and/or qualifications in Records Management (advantageous).
Proficiency in system management, including the efficient use of software platforms and tools relevant to the role.
Familiarity with electronic records management systems such as HPE TRIM (preferred).
Strong attention to detail and problem-solving skills to ensure accuracy and address issues effectively.
Excellent customer service skills to support colleagues and clients while fostering positive relationships.
Effective teamwork skills to contribute to a collaborative and productive work environment.
Enquiries
For enquiries relating to the role, please contact Emma Harding - Corporate Information Coordinator on eharding@stonnington.vic.gov.au
For enquiries relating to the system and the application process, please contact a member of the Talent Acquisition team on 8290 1333.
Submitting your application
Please use your cover letter to demonstrate to us that you have what is needed (as noted in the position description) and to tell us more about you and why you want to want to work for us.
