This role provides critical oversight of Council’s project portfolio by managing reporting, monitoring project performance, and ensuring alignment with strategic priorities. Through portfolio analysis and governance, the role will deliver insights that enable the Executive Team, Budget Managers and Finance to make informed decisions about the ongoing capital program. By maintaining and optimising the project management software OnePlan, the role will improve transparency, streamline project tracking, and enhance compliance with Council’s Project Management Framework.
Additionally, the role is responsible for the development of the 10 Year Capital Works Program by providing data-driven recommendations on project prioritisation, program development and financial planning with the Capital Works Program Development Procedures. The position plays a key role in embedding best practices, driving continuous improvement in project management capability, and ensuring that Council’s investments in infrastructure and capital works deliver maximum value to our community.
Key Responsibilities:
Align the enterprise project portfolio with Council’s strategic priorities to drive maximum value and impactful community outcome
Deliver comprehensive reporting across the entire portfolio, providing clear insights to management and governance forums.
Provide timely, high-quality advice to management and staff, ensuring successful project outcomes.
Manage financial tracking, budget transfers and forecasting to improve budget accuracy and risk management.
Responsible for the development of Council’s 10 Year Capital Works Program through portfolio insights, project data analysis, and strategic recommendations in line with the Capital Works Program Development Procedures
Support project managers and departments in delivering capital programs, ensuring adherence to best practices and Council’s Project Management Framework.
Oversee the planning, monitoring, and tracking of projects, ensuring compliance with Council’s Project Management Framework.
Support project managers and departments in delivering capital programs, ensuring adherence to best practices and Council’s Project Management Framework.
Collaborate with internal stakeholders to enhance project management processes and ensure strategic alignment.
Ensure OnePlan is effectively managed and optimised to improve project transparency, compliance, and reporting.
Work closely with teams to understand their resource needs, project demands, and funding requirements, ensuring informed budget planning and effective allocation of resources.
Set up appropriate reporting and governance arrangements that best manages the delivery of the capital works program and keep stakeholders informed of progress
Provide financial oversight and reporting to assist Executive Team, Manager City Projects, Budget Managers and Finance in decision-making.
Drive continuous improvement in project management capability and maturity across the organisation.
Join us in this full-time permanent role, offering a competitive salary range of $97,625.98 - $105,729.74, plus 12% superannuation and a monthly accrued day off. This is a fantastic opportunity for a strategic leader with PMO experience.
Desired Skills and Experience
It is essential that you have:
positive energy and strong communications skills
a strong portfolio management capability
experience leading enterprise Project Portfolio
exceptional stakeholder management and executive communication skills
You will also have:
Experience in enterprise portfolio management frameworks, including enterprise portfolio planning.
Expertise in PRINCE2 and PMBOK methodologies is highly desirable.
Demonstrated financial administration and budgeting skills such as enterprise portfolio budgeting
Demonstrated excellent stakeholder management skills, with the ability to engage effectively with internal teams, contractors, consultants, and other stakeholders across all levels of the organisation
Extensive industry knowledge around design, construction, and project management within politically sensitive environments, with a strong focus on end-to-end project lifecycle management and benefits realisation.
Experience with OnePlan or a similar Portfolio and Project Management (PPM) tool is highly desirable, including system administration, reporting, user support, and optimisation for organisational needs.
Ability to undertake quality assurance activities such as document reviews and project health checks.
Enquiries For enquiries relating to the role, please contact Chris White Manager City Projects on cwhite@stonnington.vic.gov.au
For enquiries relating to the system and the application process, please contact a member of the Talent Acquisition team on 8290 1333.
Submitting your application
In your cover letter, we invite you to demonstrate how your skills and experience align with the requirements outlined in the Position Description, and to share what draws you to the opportunity to work with the City of Stonnington
The City of Stonnington is a child-safe, equal opportunity employer valuing diversity and inclusion. We welcome applicants from all backgrounds.
Here at the City of Stonnington we aspire to be a leading local government authority and to do this we need the very best people who share our belief in community and who want to make a difference. We value everyone's contributions, lived experience and expertise. We provide an inclusive and respectful workplace culture where everyone is supported to thrive and be authentic. There is a variety of offerings available for our people, have a look at “Why Stonnington”.
If you have any support or access requirements, or would like to speak to someone about employment please contact Council’s Talent Acquisition team on 8290 1333.
Connect with Stonnington
Want to know more about what we do or why you should work for us? Check our our Website, social medias below or subscribe to our newsletters.
